All social event hosts (Interfraternity Council, Panhellenic Council, Fraternity and Sorority chapters) are required to be familiar and follow the guidelines for hosting social events (on or off-campus) where alcoholic beverages will be permitted.

REQUIREMENTS FOR COMPLIANCE WITH THE ALCOHOL POLICY RELATING TO STUDENTS AND STUDENT ORGANIZATIONS: SERVING AND CONSUMPTION OF ALCOHOLIC BEVERAGES

REQUIREMENTS OF ALL STUDENT ORGANIZATIONS:

Scheduling of Social Events
1. It is understood that responsibility for fully meeting these requirements during an activity rests with the sponsors (the membership of the organization). Social events sponsored by student organizations are to be scheduled in accordance with the University Policy for Planning and Conducting Activities by Student Organizations and may be held only between 5:00 pm on Friday and 3:00 am on Saturday, and between 12:00 noon on Saturday and 3:00 am on Sunday. Bands and all other forms of music must end by 2:00 am. The party area must be vacated by 3:00 am. Events requiring registration include closed functions with members only and those with invited guests.

2. Social events held in a University residence hall may be scheduled only between 5 pm on Friday and 1 am on Saturday and between 12 noon on Saturday and 1 am on Sunday. Bands and all other forms of music must end by 1 am. The party area must be vacated by 2 am.

3. A social event may last for a maximum of four (4) hours. Activities occurring outdoors without musical entertainment or relating to indoor musical entertainment activities must conclude by 1 am. Activities to be held outdoors and involving musical entertainment may take place on Swartz Field, Smith-Vedder-Lairson Quad, Roberts/Trax/Kress Quad, Bucknell West fields, or on fraternity-owned, or on University-owned property designated as part of the fraternity, or on University-owned property designated as part of the University-owned fraternity, and must conclude by 10 pm.

The Alcohol Policy
1. Neither direct nor implied reference of any kind to the intended availability of alcohol beverages may be made in any publicity for the activity.

2. The serving of alcohol beverages must conclude by 1:00 am if the activity is held in a University residence hall or house and by 2:00 am if held in the Langone Center. All alcohol must be removed by 2:00 am. At no other time may alcohol be present, possessed, served, and consumed in the public area of the facility.

3. Possession of, or serving of alcohol, from a common source at an event sponsored by any student organization (including but not limited to a beer ball, pony, beer keg, mixed punch, or other communal dispensers) is prohibited at all times. The use of grain alcohol is prohibited. University funds (i.e., monies from departmental budgets, student activity fee allocations, or BSG allocations) may not be used at any time to purchase, or provide by any means, alcohol beverages for a social event sponsored by a student organization. Students and/or student organizations may not sell alcohol beverages, nor may they charge admission or accept donations at the activity where alcohol beverages are available.

4. If the activity is to be held in a University-owned facility other than a fraternity house, a Space Reservation Form, from the Office of Reservation, Information, and Conference Services (Langone Center) and a Social Event Registration Form (SERF) must be submitted to secure the approval of the appropriate Dean. All SERFs must be delivered to the Office of the Deans of Students by 4:30 p.m. on Wednesday preceding the date of the event.

5. Substantial quantities of non-alcohol beverages must be prominently and abundantly available. Substantial quantities of snack foods also must be provided. Signs must be clearly evident stating the requirements pertaining to alcohol service and consumption.

6. At all social events, alcohol beverages must be dispensed in a segregated area. Only those 21 years of age or older may be admitted to the segregated area. Alcohol beverages may not be removed from the segregated area for consumption elsewhere in the facility. Signs must be clearly evident stating the requirements pertaining to alcohol service and consumption.

7. The quantity of alcohol present must be limited to a “reasonable amount” for the number of persons of legal age expected to be present. A “reasonable amount” of alcohol is that quantity which will be sufficient to serve each of those of legal age the equivalent of one 12-oz. glass of beer or one 6-oz. glass of wine or one 1-oz. mixed drink during each hour of the event.

8. Alcohol beverages may only be dispensed by those individuals who are twenty-one years of age and have successfully completed the TIPS training program sponsored by the Office of the Deans of Students. He/she may be an undergraduate student and could be a member of the organization sponsoring the social activity.

9. Monitors must be utilized to supervise the segregated area where alcohol is dispensed. Their function is to guarantee that those entering the segregated area are wearing a valid wristband, which affirms they are of legal age.

10. Student organizations hosting social events with alcohol in Larison Dining Hall, the Terrace Room, or Hunt Formal must meet the following requirements and must attach documentation to the SERF (i.e., contract for service from the professional security officers) that these requirements have been met:

(1) a professional security officer must be employed by the sponsoring organization to monitor the event. This officer’s responsibility is to assist the organization in the distribution of wristbands by checking ID cards at the door, monitoring the hallway adjoining the party area to ensure alcohol consumption remains in the party area, and maintaining crowd control; and,

(2) the sponsoring organization must employ a second professional security officer with the responsibility for monitoring the segregated area to ensure only those with valid wristbands are admitted to the segregated area, assisting the officers of the sponsoring organization in crowd control, and removing participants who ignore or violate the requirements for sponsoring an event with alcohol.

11. In order to gain admission to a social event, the student must present appropriate identification at the time of entrance. The required identification for a non-twenty-one-year-old Bucknell undergraduate is the valid Bucknell ID Card. Twenty-one-year-old Bucknell students wishing to consume alcohol must present a valid Bucknell ID Card and a valid driver’s license or other photo ID card to receive a valid wristband. Non-Bucknell student guests must present two (2) forms of identification (a driver’s license or other photo ID card and another document which verifies identity and legal age) in order to gain entrance into a social event and/or to receive a valid wristband for admission into the segregated area for alcohol service.

12. Intoxicated persons must not be served alcohol. Those arriving in an intoxicated condition, even if of legal age, must be denied entrance. Underage persons in possession of alcohol, or found to be consuming it (or who are intoxicated), as well as the student organization that permitted the violation (if applicable) will be cited for violation of the Student Code of Conduct or appropriate criminal statute.

13. All members of the organization sponsoring the activity are responsible for controlling the safety and security of the event and the facility. Should an incident occur, the student organization sponsoring the activity should immediately notify Public Safety, provide identification and other information to assist Public Safety, and file appropriate charges according to the University’s Student Code of Conduct or appropriate criminal statute. If one or more of these conditions are not met, the organization will be held responsible. The sponsoring student organization must ascertain the maximum capacity of the facility scheduled for its activity. The student(s) in charge of the activity must ensure that the number of members and guests attending the activity does not exceed the maximum capacity for the facility as determined by the Fire and Panic Act.

ADDITIONAL REQUIREMENTS OF SOCIAL GREEK ORGANIZATIONS:

14. The serving of alcohol beverages must conclude by 2:00 am. In accordance with the Fraternity Insurance Purchasing Group (FIPG) guidelines, Interfraternity or Panhellenic Council policy, and/or national organization policy, social Greek organizations are permitted to host only “BYOB” social events which are not open to the general public.

15. Social Greek organizations hosting events with alcohol may admit only those persons whose names appear on a pre-determined invitation list located at the front door of the facility monitored by members of the hosting organization.

16. Student organizations hosting an activity in a University or non-University-owned fraternity house at which alcohol beverages will be available must register it with the Office of the Deans of Students using only this Social Event Registration Form (SERF).

17. Hard alcohol (liquor) may not be present, possessed, consumed, and/or served at any registered social event with alcohol on or off campus.

REQUIREMENTS FOR COMPLIANCE WITH THE ALCOHOL POLICY RELATING TO STUDENTS AND STUDENT ORGANIZATIONS: WRISTBAND DISTRIBUTION PROCEDURE AND GUIDELINES

1. Each student organization hosting a social event where alcohol beverages are available are required to utilize the Office of the Deans of Students wristband procedure as outlined below.

2. An Identification Checking/ Wristband Distribution Station must be available near the entrance of the social event and must be staffed by a minimum of two (2) TIPS certified monitors at all times.

3. When the organization submits a Social Event Registration Form (SERF) indicating that the event will permit alcohol beverages, the Office of the Deans of Students will issue a specific colored series of sequentially numbered wristbands to the event. The Office of Public Safety and the Greek Monitoring Team will be advised of the assigned wristband color and sequential numbers.

4. The organization hosting the event will be charged .10 for each wristband used.

5. The organization also will be issued a blank sequentially numbered wristband log that must be used to identify the name of the student or guest assigned to each wristband.

6. Twenty-one-year-old (21) Bucknell students wishing to consume alcohol must present a valid Bucknell ID Card and a valid driver’s license or other photo ID (identified earlier in this publication) card to receive a valid wristband. Non-Bucknell student guests must present two (2) forms of identification (a driver’s license or other photo ID card, identified earlier in this document, and another document which verifies identity and legal age) in order to gain entrance into a social event and/or to receive a valid wristband for admission into the segregated area for alcohol service.

7. A member or guest must be wearing the colored, sequentially numbered wristband assigned to the social event in order to be served alcohol.

8. One TIPS certified security monitors must be stationed at the entrance to the segregated area where alcohol is dispensed. His/her function is to guarantee that those entering the segregated area are wearing a valid wristband that affirms they are of legal age.

9. All unused wristbands, the completed wristband log, and the 1998 Driver’s License Booklet must by submitted to the Office of the Deans of Students by 12:00 noon on Monday immediately following the registered social event. The organization will be billed for used wristbands at the end of the semester.

10. The unused wristband sequential numbers must match identically the wristband distribution log.

11. Students and/or guests who are not wearing a valid colored, sequentially numbered wristband assigned to the social event by the Office of the Deans of Students, and who are in possession and/or consuming alcohol beverages will be charged with a violation of the alcohol policy. The organization hosting the social event also will be charged.

REQUIREMENTS FOR COMPLIANCE WITH THE ALCOHOL POLICY RELATING TO STUDENTS AND STUDENT ORGANIZATIONS: OFFICE OF PUBLIC SAFETY PROCEDURES

1. Public Safety officers will conduct random checks of all social events.

2. Public Safety officers may enter the chapter house at any time without being escorted by representatives of the chapter. See memorandum dated October 22, 1998 and February 11, 1999 for additional information.

3. The Public Safety officers will check the same items listed on the GMT Monitoring Check-List for compliance.

4. During each visit, the Public Safety officers also will made a random check (valid identification for entrance to the social event, valid identification for possession of a valid wristband and/or verification that assigned colored and sequentially numbered wristbands as assigned by the Office of the Deans of Students are being used) of at least five (5) persons to determine compliance with all policies.

5. Public Safety officers will make periodic unannounced checks of chapter houses who have not registered social events.

6. University officials reserve the legal right to enter any University-owned or University-sponsored property (non-University-owned fraternity houses) at any time to determine whether or not a violation of University policy or local or state law has occurred. This check is usually reserved for public areas unless there exists a reasonable cause to believe that a violation may exist or has occurred in a private room or area.

7. Public Safety officers may not always indicate which violations apply at the time of a visit since all reports and information are subject to review by the Office of the Deans of Students and the Director of Public Safety at a later time. Charges may be filed at a later date as a result of this review.