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IFC Minutes - 10/1/08

Interfraternity Council
Bucknell University
October 1st, 2008
Chi Phi Fraternity House

  1. Call to order- 8:03pm by IFC President Joe Valickus
  2. Roll

XP
TKE
SPE

 

SAE
KDR
LCA

rep

EX
TX
PKP

 

SAM
KAP
DU

X

KE

 

 

 

 

X

 

 

 

 

 

 
  1. Last week’s minutes

Motion to Approve:  [x]                      Second: [x]                  [Passed]

  1. Special Guests
    1. Lee Shand - Pi Beta Phi PR Chair
      1. Wing Eating Contest – Lewisburg Hotel Oct. 6th selling tickets in LC tomorrow, Friday during lunch.  Teams of 4,8, or singles
      2. Tickets on sale now in the LC Wednesday and Friday during lunch
  2. Reports
    1. Alumni Liaison- Greg Wagner
      1. Homecoming Weekend -- Alpha to Omega Brunch
    2. GAMMA- Penton Mott
      1. Alcohol Awareness Week-
        1. Panhellenic Sponsored Mocktails
          1. Wednesday October 22nd in Larison Dining Hall
    3. GAME- Chen Mao
      1. No report
    4. Community Service/Philanthropy- Scott Shapiro
      1. Downtown cleanup paperwork- send pictures
      2. Results of philanthropy meeting-
        1. Keep money counting and double counting as is
        2. We are also going to keep a raw count of money raised starting next semester
      3. Community service issues and opportunities
        1. Service hours are low this year
        2. Make sure service/philanthropy chairs are checking message digest for opportunities,
        3. Shapiro will try and send compiled list in addition
      4. MPP (results of joint Panhel / IFC meeting)-
        1. Greek Iron Chef 2.0 
          1. Appetizers in LXA
          2. Main Course in KDR
          3. Dessert in SPE 
        2. Choose meal preference ASAP  Nov. 10
        3. Advertise in the LC Mall
    5. Special Events- Jack Swain
      1. House Party Considerations
      2. Committee meetings – There will be 2
        1. End of October
        2. End of November
      3. Issues:
        1. Force fraternities to register at least one night. 
        2. Look into finding alternative dining solutions
    6. Secretary- Rob Shanahan
      1. The website situation is far more complicated then originally anticipated
      2. Not just a redesign of the actual HTML (easy) but also a restructuring of the file management (hard)
      3. One option: Hire a web design contractor to untangle the “organization” of the files behind the current site
        1. This would be a joint IFC/Panhel financial undertaking
        2. Per hour rates of professional web designers on campus range from $50-$80 an hour
        3. Going to get a time estimate from a designer for what it would take to make the problems more manageable vs. completing a re-design
    7. Recruitment- Karan Shah
      1. Turn in recruitment evaluation by next week
      2. Get sophomores to fill out packet of information to help for next year.  Their feedback is very valuable
      3. Meeting for recruitment policies, sometime after fall break
    8. Treasurer- Jeff Pike
      1. Dues are being collected at today’s meeting, $25 fine per day they are late, all dues were turned in on time.  We got $2920 from BSG, look for a diversity speaker, send ideas to Pike
      2. Working on revamping wristband log-issues
        1. Problems
          1. Sophomores not knowing how to do it
          2. Problems with wristbands being in numerical order
          3. Potential fines for illegible names?  Make boxes bigger. 
          4. Risk person in charge of wristbands should write the names, the 21 yr. old person should just sign their name
    9. VP-External – Jay Sliger
      1. Card Access Update
        1. Working out meeting and Walk-thru times with Rob Pickering
    10. VP-Internal- Tom Leaman
      1. Chapter Elections- E-mail Tom the dates ASAP
      2. GMT- We are your peers, we are here to help, we are not the RA’s of the Greek system.  Tom and Karan on duty this week
      3. We will notify Panhel of any social probations in the future
    11. President- Joe Valickus- office hours 1:00 pm Friday in the Niche
      1. Round Table Discussion Recap-thank you to chapters that had representation.  Social Probation and alternatives
      2. President’s Dinner is this Friday October 3rd at 6:00pm-reschedule in the near future
      3. Public safety feedback: all positive
      4. Next week’s host – Wednesday at 8:00 pm
        1. Lambda next Wednesday at 8:00pm – Thanks Lambda
  3. Panhellenic Report- Mary O’Sullivan-absent
    1. Next Panhellenic meeting: Monday, Oct 6th, Hunt Formal, 5:45 pm     
  4. Advisor Report- Dean Marrara
    1. January 12 2009 date for officer transition workshop at country cupboard.  Mandatory for
    2. Social events not being managed well enough, problem might be putting risk management responsibilities on new members
    3. P4P get paperwork in, meet with DM
    4. Jeff Pike- Patriot League golfer of the month
  5. Public Safety- Officer Snyder
    1. Thanks for your hard work, we are doing well this semester
      1. The number of sexual assault reports are up, lets be safe out there
  6. Old Business
    1. none
  7. New Business
    1. none
  8. Upcoming Events / Important Dates
    1. Fri, Oct 3 – President’s Dinner 6:00-8:00pm
    2. Mon, Oct 6  – Fraternity Meal Conversion takes effect
    3. Wed, Oct 8 - Next IFC Meeting 8:00pm
    4. Tues, Oct 21-23 – Alcohol Awareness Week
    5. Fri, Oct 24-25 – Homecoming 2008
    6. Sun, Oct 26 – Greek Alumni Brunch, Larison Dining Hall, 10:30 am
    7. Fri, Oct 31 – Fall Roster Updates Due, 4 pm
    8. Wed, Nov 5 – Central Billing Cards Due for Spring 2009, 4 pm
    9. Tues, Nov 25-30 – Thanksgiving Break
    10. Fri, Dec 12 – All Fall 2008 Plan for Prominence Materials Due, LC 218, 12 pm
    11.  Jan 12 ’09 – Officer Transition Workshop
  9. Adjourn

Meeting Adjourned 8:39pm

Rob Shanahan
rob.shanahan@bucknell.edu
IFC Secretary

Minutes Taken by: Greg Wagner

 
   
 
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